1. Name of Association and its address

Name of Association: “N.M.S. LUTHERAN KINDERGARTEN PARENT-TEACHER ASSOCIATION”

Address: 36 Grandeur Road, Yau Yat Chuen. Kowloon, Hong Kong

2. Missions
2.1 To promote the communication between parents and teachers
2.2 To enhance the welfare and overall learning of students

3. Member Benefits, Obligations and Membership
3.1 Members
3.1.1 Parent Members: All parents or guardians of our students are entitled to become our parent members
3.1.2 Teacher Members: All teachers currently working in the school are entitled to become our teacher members
3.1.3. Honored Members: All parents of graduates, school supervisors and school managers are entitled to become our honored members

3.2 Right
3.2.1 Parent members shall have the right to move, second, speech, vote, elect and be elected.
3.2.2 Teacher members shall have the right to move, second, speech and vote.
3.3.3 Honored members shall have the right to move, second, speech and vote.

3.3 Obligation
3.3.1 Each member shall have the obligation to attend the Annual General Meeting and other Special General Meetings
3.3.2 Each member shall abide by the Constitution of the Association or the resolutions of Standing Committee.
3.3.3 The parent members shall pay the annual membership fee. The membership fee shall be subject to the approval of the Standing Committee. The teacher members and the honored members shall not be required to pay the membership fee.

3.4 Membership
3.4.1 The membership shall last for one year.
3.4.2 The parent members who fail to pay the annual membership fee for one month overdue without any reasonable explanation shall be regarded as membership withdrawal.
3.4.3 Membership withdrawal: The Association shall not refund the membership fee already paid by the parent members.
3.4.4. Parents of students transferred to the school in the middle of the school year may apply to become our parent members and pay the annual membership fee.

4. Organization
4.1 General Meeting
4.1.1 General Meeting is composed of all the members and is the unit with the highest authority in the Association. The General Meeting shall be convened once a year. The quorum for the meeting shall be at least one-third of the number of our members. If the number of votes for and against a motion turns out to be equal, the Chairman shall have a casting vote. If the number of members presenting in the meeting does not meet the quorum after the meeting is held for 30 minutes, the Chairman shall bring the meeting to a close and give a written notice of another meeting within 14 days. Such meeting shall be considered as an effective one regardless of the number of attendees.
4.1.2 Vote, run for office, elect for standing committee
4.1.3 To review and approve the affairs and financial report of the Standing Committee
4.1.4 Extraordinary General Meeting shall be convened when 10 or more members (at least 5 parent members and 5 teacher members) second a motion. The Standing Committees should notify all members of the Extraordinary General Meeting 7 days in advance.

4.2 Standing Committees
4.2.1 Standing Committee shall be in charge of all the committee affairs in the adjournment of the General Meeting.
4.2.2 The posts of Standing Committee and their duties: The Standing Committee shall have at least 5 committee members. At least 3 of them shall be parent members. Parents committees are elected by the parent members, and the four who obtain the most votes shall become the committees. A poll on each post shall be carried out among the committees. Teacher committees shall be appointed by the school.
i) 1 Chairman (Choose from parents committees) :
The Chairman is responsible for convening and holding Members’ General Meeting, Standing Committee Meeting and Extraordinary General Meeting, processing all the related PTA affairs, reporting at the general meeting and organising the election of the Standing Committees.
 ii) 1 Vice-Chairman (Choose from teacher committees) :
The Vice-Chairman is responsible for assisting the Chairman to process all PTA affairs, promoting PTA activities, publishing PTA newsletters and carrying out the duty of Chairman while the Chairman is absent. The first Vice-Chairman shall be chosen from parents members and the second Vice-Chairman shall be chosen from teacher members.
iii) 2 Secretaries (1 choose from parents committees and 1 choose from teacher committees) :
Secretary is responsible for preparing the meeting agenda and meeting minutes, and processing internal and external documents.
iv) At most 2 Treasurers (1 choose from parents committees and 1 choose from teacher committees. If there is only 1 Treasurer, he/ she should be chosen from the parents committees) :
Treasurer is responsible for the balance of income and expenditure of PTA, report the financial status to the Standing Committee regularly, prepare the annual financial report and submit to the Standing Committee for review and approve in the General Meeting.  
v) 2 Liaison Officers (1 choose from parents committees and 1 choose from teacher committees)
Liaison officer is responsible for promoting the committee affairs and all the recreation activities
vii) Additional members
Additional members shall be invited by the Standing Committee. They can attend and speak at the Standing Committee Meeting but they do not have the right to vote and are not listed as a member of the Standing Committee. If a member from the Standing Committee has resigned, the Standing Committee will invite additional members or general members to fill the vacancy.
4.2.3 The term of service of the 1^st Standing Committee commenced from 1 March 2004 to August 31, 2005.
4.2.4 The term of service in the Standing Committee is 3 years, starting from September every year.
4.2.5 Other than the 1^st Standing Committee, the Standing Committee shall convene at least 3 meetings per year.
4.2.6 The minimum number of committees attending each meeting shall be 3, including not less than 2 are parents committees and not less than 1 is teacher committee. All resolutions shall be based on the principle of the majority decisions.
4.2.7 If the number of members presenting in the meeting does not meet the quorum after the meeting is held for 30 minutes, the Chairman shall bring the meeting to a close and give a written notice of another meeting within 14 days. The minimum number of members attending the new meeting shall be 3, of which at least half of the attending members shall be parents committees or teacher committees.  
4.2.8 Members of the Standing Committees are all voluntary.

4.3 Consultant: School supervisor, board member and principal are ex-officio consultant. Executive Committees can invite people who have significant social contribution to serve as our consultant.

5. Finance
5.1 All spending must be used in the affairs and activities organised by PTA
5.2 Treasurer shall report the financial situation in the Standing Committee Meeting.
5.3 The 1^st financial year commenced on 1 March 2004 and ended on 31 August 2004. After that, every financial year shall commence on 1 September and end on 31 August of the upcoming year.
5.4 Treasurer is responsible for collecting membership fee and other incomes, which shall be deposited into the bank account of PTA. Every withdrawal requires two signatures by either Chairman, Vice-Chairman, Treasurer or Secretary, of which one of them is a parent committee and one of them is a teacher committee. Withdrawal is only valid when it is jointly signed with the PTA seal.
5.5 Treasurer shall keep all payment receipt records for three years. Any receipt records after 3 years shall be invalid.

6. Audit
Standing Committees will elect parents to become voluntary auditor to audit our annual financial statement by the end of each financial year.

7. Amendments of the Constitution and dissolution of the Association

7.1 Any amendments to the Constitution shall be passed by at least two-thirds of the members presenting at the General Meeting or Extraordinary General Meeting. The Chairman of Standing Committee shall give a written notice to all members about the meeting date and the details of the amendments 7 days in advance.

7.2 In the event of dissolution of the Association, the relevant decision of the dissolution shall be agreed upon at least two-thirds of the total number of members. If there are any surplus assets, they shall be donated to the school to improve the welfare of our students upon the agreement of all members.