英文名稱為”N.M.S. LUTHERAN KINDERGARTEN PARENT-TEACHER ASSOCIATION” 會址:九龍又一村瑰麗路 36 號
4.1.4 在接獲十位或以上會員(其中家長會員不少於五位及教師會員於五位) 聯合提出動議，可召開特別會員大會。常務委員會應於開會前七天通知全體會員出席「特別會員大會」。
Constitution of Parent-Teacher Association
1. Name of Association and its address Name of Association:
Name of Association: ”N.M.S. LUTHERAN KINDERGARTEN PARENT-TEACHER ASSOCIATION”
Address: 36 Grandeur Road, Yau Yat Chuen. Kowloon, Hong Kong
2.1 Facilitate the communication between parents and teachers
2.2 Promotes the welfare and overall learning of students
3. Member Benefits, Obligations& Membership
3.1.1 Parent Members: All parents or guardian of our students are entitled to become our parent members
3.1.2 Teacher Members: All teacher currently working in the school are entitled to become our teacher members
3.1.3. Honor Members: All parents of graduates, school supervisors and school managers are entitled to become become our honor members
3.2.1 Parent members have the right to second, propose, speech, vote, elect and be elected.
3.2.2 Teacher members have the right to second, propose, speech and vote.
3.3.3 Honored members have the right to second, propose, speech and vote.
3.3.1 All Members should participate in the Annual General Meeting and other Special General Meetings
3.3.2 All members shall abide by the Constitution of the Association or the resolutions of Standing Committee.
3.3.3 Members must pay membership fee. The membership fee shall be subject to the approval of the Standing Committee. Teacher and honored members do not need to pay membership fee.
3.4.1 Membership last for one year.
3.4.2 Parent members who do not pay annual membership fee after a month without giving reasonable explanation will regard as membership withdrawal.
3.4.3 Membership withdrawal: No refund available for paid membership fee
3.4.4. Parents of students transferred to the school in the middle of the school year may apply to become our member with paid membership fee.
4.1 General Meeting
4.1.1 General Meeting, the highest authority of our association, is consisted of all of our members. One general meeting shall be held per year, at least one-third of members shall participate in the general meeting. When the vote is in tie, the Chairman shall have the casting vote. If the number of participants in the general meeting after 30 minutes after convincing the meeting, the Chairman shall bring the meeting to a close and gives written notice of another meeting within 14 days. Such meeting will be considered as an effective one regardless of the number of participants.
4.1.2 Vote, run for office, elect for standing committee
4.1.3 To review and approve the affairs and financial report of the Standing Committee
4.1.4 Standing Committees can hold the special general meeting after receiving 10 or more members (at least 5 of them shall be parents member and 5 are teacher members) second a motion.
4.2 Standing Committees
4.2.1 Standing Committee will be in charge of all the committee affairs in the adjournment
4.2.2 The position of Standing Committee and its duty: there are nine committees in the Standing Committee. Among them, 5 committees served by parent members. Parents committees are voted by parent members, and 5 who get the most votes become committees. The position are elected from among themselves. Teacher committees appointed by school.
i) 1 Chairman (choose from parents committees)
The Chairperman is responsible for convening and holding Members’ General Meeting, Standing Committee Meeting and Special General Meeting, processing all the related PTA affairs, report to the general meeting and organise the election of the standing committee.
ii) 1 vice chairman (choose from teacher committees)
The vice chairman is responsible to assist the chairman to process all PTA affairs, promote PTA activities, publish PTA newsletters and carry out the duty of chairman while the chairman is absent. The first vice chariman shall be choose from parents members and the second vice chairman shall be choose from teacher members.
iii) 2 secretary (1 choose from parent members and 1 choose from teacher members)
Secretary is responsible to prepare the meeting agenda, meeting minutes and process internal and external documents.
iv) 2 treasurers (1 choose from parent members and 1 choose from teacher members)
1 treasurer and 1 deputy treasurer. Treasurer is responsible for the balance of income and expenditure of PTA, report the financial status to Standing Committee regularly, prepare the annual financial report and submit to the Standing Committee for review and the general meeting.
v) 2 liaison officers (1 choose from parent members and 1 choose from teacher members)
Liaison officer is responsible to promote the committee affairs
vi) 2 recreational officers (1 choose from parent members and 1 choose from teacher members)
Recreational officer is responsible to organize and promote all the recreation activities
vii) Additional members
Additional members shall be invite by the Standing Committee. They can attend and share their opinion on the meeting of Standing Committee but do no have the right to vote and not list in the Standing Committee. If a executive committee member has resigned, the Standing Committee will invite additional members and general members to fill in for the job vacancy.
4.2.3 The term of service of the 1st Standing Committee commenced from 1 March 2004 to August 31, 2005.
4.2.4 The term of service in the Standing Committee is 3 years, starting from September every year.
4.2.5 Other than the 1st Standing Committee, the standing committee shall convene at least 3 meetings per year.
4.2.6 Each meeting shall be attended by at least five members, 3 are parents members and 2 are teacher members. All the resolutions are in principle of the majority rules.
4.2.7 If there are not enough members participated in the meeting half hours after the meeting, the Chairman shall bring the meeting to a close and gives written notice of the next meeting within 14 days. The new meeting shall be attended by at least five members, more than half of them shall be parent or teacher members.
4.2.8 The members of the Standing Committee are voluntary service
4.3 Consultant: School supervisor, board member and principal are ex-officio consultant. Executive Committees can invite people who have significant social contribution to serve as our consultant.
5.1 All the spending must use in the affairs and activities organised by PTA
5.2 The treasurer shall report the financial condition in the meeting of Standing Committees.
5.3 The 1st financial year commenced on 1 March 2004 and ended on 31 August 2004. After that, every financial year shall commence on 1 September and end on 31 August of the upcoming year.
5.4 The treasurer is responsible to collect membership fee and all the incomes into the bank account of PTA. Every withdrawal requires the two signatures, either the chairman, vice chairman and the treasurer with one parent member and teacher member with the PTA seal.
5.5 Treasurer shall keep all payment receipt record for three year and they will become invalid after 3 years.
Standing Committees will elect parents to become volunteer auditor to audit our annual financial statement by the end of every financial year. 7. Amendment of constitution and dismiss
7.1 The proposal of amendment of constitution shall be supported by over two-thirds of the members participated in the General Meeting or Special General Meeting. The Chairman of Standing Committee shall give written notice to all members about the meeting date and the details of the amendments not later than 7 days before the meeting.
7.2 The dismissal proposal shall be supported by over two-thirds of the total number of members. Once the propsal has been approved by members, the remaining assets of PTA shall donated to the school to improve the welfare of our students upon the agreement of th